Title: GRANTS MANAGER
Reports To: CONTROLLER
FLSA Status: EXEMPT
OBJECTIVE OF POSITION:
This position is responsible for the grants administration of Federal, State and Local grants. Responsible for preparing and submission of grant applications, timely accurate reporting, compliance with all rules, regulations, Federal circulars, financial reporting, reviewing procurement in compliance with Federal, State, and County policies, practices and procedures. Responsible for communications, cooperation, and collaboration with various governmental funding agencies and their representatives. Responsible for day-to-day management of the process and statistical analysis.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
1.Identifies funding opportunities by researching websites, attending workshops and meetings and analyzing notifications of available funding; analyzes funding sources with respect to PENNDOT and FTA programs to determine potential funding opportunities and matching requirements
2.Ensures federal, state, and local compliance by a thorough knowledge of PENNDOT and FTA regulations regarding grant proposal application procedures, funding eligibility guidelines and grant management guidelines.
3.Ensures support of the Authority’s strategic plan and goals and objectives by developing of strategies to leverage resources to support the plan in collaboration with the Executive Director.
4.Applies for grant funding activities by preparing grant applications and determining application requirements. Works with managers to obtain required project data, preparing funding data and required agreement amendments.
5.Administers grant funding activities by providing day-to-day management of the process to include timely and accurate monthly/or as required reports of progress, specialized reports as instructed by outside funding agencies and ad-hoc internal reports. Gathers, complies, and maintains statistical information to support reporting requirements. Tracks expenditures and receivables to maintain accurate balances; creates and maintains spreadsheets that support and interface with accounting and general ledger activities.
6.Provides oversight by compiling information for audits and funding procedures and provides oversight of subrecipients for grant activity, invoicing and reporting.
7.Ensures cooperation by functioning as a representative and liaison between
the Authority, State and Federal Departments of Transportation as well as others. Communicates with in-house departments to ensure that grants and reporting information functions effectively
8. Ensures accurate and timely dissemination of grant management reports by ensuring that the information is collaborated with the Executive Director and the Controller. Communicates information on contract compliance, amendmentsand requirements.
9. Preserves historical reference by establishing and maintaining a record-keeping system, documenting procedures and decisions, maintaining required documentation, and ensuring delivery of documents as necessary. Compiles and maintains a procedure system and organized office to ensure continuity of position.
10. Maintains trust, confidence and protects the organization by keeping information confidential and disclosing only on a need to know basis; ensuring high ethical standards for self and staff; and upholding the organization’s reputation in the community.
11. Ensures communication by reviewing critical incidents, exceptions to policy and/or goal achievement with Controller.
12. Maintains cooperative relationship with coworkers and management by communicating necessary information, responding to requests, building rapport; and participating in problem solving methods.
13. Maintains professional and technical knowledge by attending educational classes/workshops; reviewing professional publications; establishing personal networks; and participating in relevant professional societies.
Additional Tasks: Contributes to YATA team effort by performing other assigned duties as needed. Provides back-up assistance for accounting tasks as necessary.
Requirements listed represent the knowledge, skill, and/or ability, mental/physical demands and work environments required to perform the essential job functions. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Essential knowledge, skills, abilities and experience:
Minimum four year college degree in Accounting, Finance, Business Administration, Public Administration or a closely related field.
3-5 years’ experience of financial analysis, project accounting – governmental grant experience preferred, particularly in Public Transit.
Strong skills in grants management, research, grant writing, project management and budgets.
Ability to do statistical compilations and investigate variances.
Strong computer skills in grants management systems, ideally familiar with and able to use the Transportation Electronics wards and Management Program (TEAM) grant management system, payment processing system (ECHO), and DOT grant management systems. Advanced knowledge of word processing, spreadsheet applications and database programs.
Knowledge of transit systems operations and service area.
Knowledge of federal, state, and local laws and regulations pertaining to Minority and Disadvantaged Business Enterprises.
Knowledge of public agency accounting and finance principles, methods, and applications, including generally accepted governmental accounting principles and governmentaccounting standards.
Principles of capital program development and grant administration.
Method, procedures, and techniques relative to governmental assistance programs, grant applications and regulations.
Ensure accurately and timely submission of financial reports to various governing agencies.
Ability to read, interpret and analyze and recommend effective solutions in respect to grants and contracts and financial and administrative reports. Advanced proficiency with standard computer spreadsheet, word processing, database management and accounting and administration software.
Excellent English, grammar, punctuation, spelling, style, etc. with the ability to read and write reports.
Ability to analyze and understand the nature of the business; how initiatives will impact the strategic plan, financial resources, and human resources.
Ability to speak clearly and communicate one-on-one, in small groups and to make presentations; to facilitate meetings, to listen actively, to persuade others to accept recommendations.
Ability to be detail oriented, ensure accuracy and ensure deadlines are met.
Ability to be organized and work on multiple projects in a fast paced environment.
Ability to maintain confidentiality.
Ability to be self-motivated and results oriented to accomplish objectives.
Ability to establish and maintain cooperative and effective working relations with staff,
PHYSICAL DEMANDS AND WORK ENVIRONMENT:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
•Individual may need to sit for long periods or stand as needed and may be required to walk, primarily on a level surface. Use of hands and fingers for writing and computer usage. Specific vision abilities required by the job include close vision, visions to watch computer screen for long periods of time; visions for occasional travel.
•For the most part ambient room temperatures, lighting and traditional office equipment as found in a typical office environment. Ability to travel and attend outreach activities, events, and presentations.
•Position may require extended hours as necessary to meet grant deadlines.
Position requires that employee conducts all tasks in a safe and efficient manner complying with all local, state and federal safety and health regulations, programmatic standards, and with any special safety concerns identified by YATA for use in a particular area or with a client. The employee must identify and familiarize himself/herself with the Safety and Security Plan and with specific safety and security requirements for his/her working area.
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